Microsoft project email reminders

Spend some time really thinking about what notifications would be the most helpful to you, and if you find that you're just getting too much mail from Project Web App, you can fine-tune it later. There are a few other reminders you might want. I get assigned to a task. Under Tasks , choose I receive a new task assignment in my projects. A task I'm assigned to is changed. Under Tasks , choose My project tasks are modified. My project manager asks for a status report. Under Status Reports , choose I receive a new status report request.

Something I asked Project Online to do has failed. Note: What about timesheets? Reminders about timesheets are set up by your manager for a group of resources or for your project team.

Project managers, resource managers, and portfolio managers have an additional set of personal notifications available to them, to keep them on top of what's going on within their teams. Someone adds a new task or assignment. Someone gives as task to, or takes a task from, someone else. Someone changes a task. Someone submits a status report. As a project manager, resource manager, or portfolio manager, you can decide which notifications your team needs.

I just want to remind my team if they miss a deadline. Project Web App does try to combine notifications into a single email, so your Inbox won't really be flooded with reminders, but you may get something every day, depending on how many tasks you have on your plate. Especially because your project manager or resource manager may also have some reminders they've asked Project Web App to send, as well. Spend some time really thinking about what notifications would be the most helpful to you, and if you find that you're just getting too much mail from Project Web App, you can fine-tune it later.

There are a few other reminders you might want. I get assigned to a task. Under Tasks , choose I receive a new task assignment in my projects. A task I'm assigned to is changed. Under Tasks , choose My project tasks are modified. My project manager asks for a status report. Under Status Reports , choose I receive a new status report request. Something I asked Project Online to do has failed.

Note: What about timesheets? Reminders about timesheets are set up by your manager for a group of resources or for your project team. Project managers, resource managers, and portfolio managers have an additional set of personal notifications available to them, to keep them on top of what's going on within their teams.

Someone adds a new task or assignment. Someone gives as task to, or takes a task from, someone else. Someone changes a task. Someone submits a status report. As a project manager, resource manager, or portfolio manager, you can decide which notifications your team needs. I just want to remind my team if they miss a deadline. A task is overdue. Under My Resources' Status Reports , choose Send a reminder when my resources' status reports are overdue.

Users can select their own options individually for alerts and reminders. Notice that the options on this page will allow users to set up email alerts and reminders about tasks, resource requests the new Resource Engagements feature recently introduced in Project Online , and status reports.

By default, the only options selected for each user are for alert email messages about tasks and status reports. Users can select their own options individually for email alerts for themselves and for email reminders for themselves and their resources. Image courtesy of Martin Abegglen — CC 2. A version of this article originally appeared on the Sensei Project Solutions blog.

He works out of his home in Ellisville, Missouri a west suburb of St. Am I missing something? This is good, but the alert email tells the user to visit your Tasks page to see more details or update these assignments. Is these a way to edit the alert text? Review Title. Above is the email alert I received by just adding myself to the task.

You can see what fields were changed and all. Now that Project Online synchronizes tasks in a schedule to the project site tasks list and now that SharePoint allows views based off of alerts we can be creative and link the two features to send alerts that match your business to the right people. Now for some extra points contributed by Doug Welsby around setting the right e-mail address for your notifications:. I had to modify this domain name in my email address attribute in order to start receiving alerts at my microsoft.

Thanks again to Ray and Doug for sharing.